How to make an effective human resource management plan?
Human capital is the most valuable resource for a company. A resource management plan allows the project manager to identify the current and future needs of the project, to offer solutions and specify the tools to solve them.
This plan is one of the subsidiaries of the project management plan, and it is a fundamental document for the effective management of collaborators, and has repercussions on the results of the project, and, therefore, on benefits for the company. However, this resource does not apply in a unique way, since it varies depending on the size, complexity and industry of the project, the situation that the business is going through and the economic resources available to it.
Importance of the human resource management plan
A human resources management plan, depending on its scope, must be worked across with the functional units involved in the organization. The reason? Everyone must execute actions based on the same line of work, that is, the mission, values and objectives of the company.
Its importance lies not only in attracting the best applicants to fill the different job vacancies, but also in investing adequate efforts in motivating and empowering the project team. While specific roles and responsibilities are assigned to each team member, it is beneficial for all members to participate in decision-making and project planning. Involving team members in planning brings their expertise to the process and strengthens their commitment.
The implementation of a human resources plan, through improving skills, the interaction of team members, monitoring their performance, solving problems and managing changes, brings good human capital management as a benefit, therefore, in increased productivity, compliance with behavior standards and, therefore, in the generation of an excellent work environment and optimal project performance.
Steps to execute a human resources plan
To achieve good results, the following steps must be taken into account because the success of the company depends on it.
1. Make the organization chart of the company. It is important to graphically define the different hierarchical levels of the organization. The jobs, tasks, functions and number of personnel that will be in each area, the requirements in terms of level of knowledge of each profile to be hired, experience, attitudes, ideal age and skills of the candidates must be described.
2. Define the profile of the management team. It is essential to determine the management staff: their work experience, academic training, attitudes, achievements and functions.
3. Specify profiles and positions. In this step, it is necessary to define two fundamental factors: the tasks of each job and the number of hours required to perform said functions. This will allow knowing how many employees the company requires to operate and the type of schedule that will apply.
4. Set the policies. Now it is key to specify the recruitment policy, the remuneration table, the guidelines to measure the performance of the collaborators and the schedule or plan of information programs that the company will implement for the employee.
5. Indicate the operational policies. This item has to do with the rules of operation and behavior of the company. It refers to the manual that the company must deliver to all workers. It must include the schedules, disciplinary rules, promotion and evaluation policies, salary payment, claim mechanisms, vacation request process, security policies regarding data protection, among others.
6. Develop the project team. Invest adequate efforts in improving teamwork by motivating and empowering collaborators, using assertive communication, applying recognition and rewards, providing positive feedback, developing trust among team members, managing conflicts constructively, promotion of collaborative problem solving and collaborative decision making. All this, with the aim of improving the interpersonal skills and competencies of the collaborators, having motivated employees, reducing desertion and improving the performance of the project in general.
With a well-planned human resources management plan, the project manager will have an excellent tool to manage project personnel efficiently, optimize processes, identify needs in a timely manner and guide the company towards achieving its objectives.